Section 1. The Retiree Local, and all statewide locals shall participate in the Central Ledger Accounting System. Any other local may participate in the system on a voluntary basis.

 

Section 2. Headquarters shall establish a ledger for each local participating in the system and shall maintain a list of those officers in each local authorized to disburse local funds.

 

Section 3. Headquarters shall issue checks to members and/or vendors upon receipt of a completed "Request for Reimbursement" form approved by two (2) authorized officers of the involved local along with all necessary receipts.

 

Section 4. Headquarters shall issue advance payment for mileage from the central ledger account when a member is required to spend his/her money on official Union business when such a requirement would pose a hardship to the member with the approval of appropriate officers of the involved local. Subsequent providing of all necessary receipts to Headquarters, however, will still be required.

 

Section 5. A monthly report on the disbursements and balances of all accounts in the Central Ledger shall be made available to the appropriate officials of those locals participating in the system.

 

Section 6. Interest earned on the funds held by Headquarters in the Central Ledger Accounting System shall be divided among the locals participating in the system. This interest shall be prorated based on the balances in each local account at the end of each quarter.

 

Section 7. The monthly billing for the local shall be mailed to the President, Vice President, Secretary and Treasurer of the local. If the billing is still unpaid in sixty (60) days, a second notice will be sent to the officers giving the local twenty (20) days to pay. If the billing is still unpaid at the end of the twenty (20) days, the Statewide President or Secretary-Treasurer can authorize payment from the local central ledger with a copy of the transaction to the Local Officers.